York University Event Information

Please provide us with information about your upcoming event.

Event Name *
Event Location *
Event Date Event Date * / MM / DD YYYY
Event Start Time
(if known) Event Start Time
(if known) : HH MM AM/PM
Event End Time
(if known) Event End Time
(if known) : HH MM AM/PM
Event Contact's Name *
Event Contact's Phone Number Event Contact's Phone Number - ### - ### ####
Event Contact's Email Address
Hosting Faculty and/or Department
Approx number of expected attendees
Event Type

Event Type Reception Seated Meal Lecture Announcement Other
Please specify if you selected "other"
Will there be a high-profile guest(s) attending your event?

Will there be a high-profile guest(s) attending your event? YES NO
If so, what category does your special guest(s) fall under?

If so, what category does your special guest(s) fall under? Government (Federal, Provincial, Municipal) Foreign Head of State Public Figure President of a University or College Member of Diplomatic Corps Other
If you selected "other" please explain:
Do you have a senior university representative greeting your special guest(s) upon arrival?

Do you have a senior university representative greeting your special guest(s) upon arrival? YES NO
Will the media be invited?

Will the media be invited? YES NO
Have you informed on-campus security of your event? *

Have you informed on-campus security of your event? * YES NO Do I need security?

If you are unsure whether you require security at your event, please contact Community Safety by calling extension 58000 to speak with a representative.
Do you require any flags and/or banners for your event?

Do you require any flags and/or banners for your event? YES NO Unsure

If you are unsure what items you may require. Please select the third option and a representative from the Office of Institutional Events will be in touch with you.
Please upload any relevant event document(s) below such as event rollout/agenda, safety plan, checklists etc.

Attach Files
Please use this section to highlight any additional information you would like to share about your event.
If you would like to invite President Lenton to your event, please complete the form: Invite the President

If you are an internal client and would like to reserve a space on campus please complete the TUUS application form or contact the Temporary Use of University Space (TUUS) department by emailing: tuus@yorku.ca
TUUS Application Form

If you would like to rent audiovisual equipment please visit the link(s) to place a classroom equipment order.

Keele Campus: CEO

Glendon Campus: GEO

If you are an external group please contact Accommodation and Conference Services by visiting this link: Accommodation and Conference Services

For inquiries regarding parking and transportation please visit the Parking and Transportation Services website: Parking and Transportation Services